Setting up workplace location profiles

Location profiles dictate where users can book a workspace or indicate to what workplace they are coming. In doing so you can carefully limit or open up your office that need to use specific facilities.

Applies to

The following administrator roles can create and/or edit and/or delete quota- and location profiles:

  • Subscription Owner
  • Subscription Administrator
  • Building Administrator
  • Booking Administrator (edit permissions on users only)

Configure a location profile

To decide which location profiles you would like to set up, we advise the following steps:

  • Find out the different needs within your organization when it comes to working at specific locations. Think of geographies, functions, or hierarchy.
  • Create groups with different location profiles for those needs.

Next, per group, think of the following questions:

  • Does this group work internationally or nationally?
  • Does this group work in multiple buildings or one home base?
  • Are there restricted areas or floors they can or cannot make a booking?

After you decided how to move forward, start configuring your location profiles.

  1. Open the admin portal ( and go to the Access tab.
  2. Navigate to the Workplace Location profiles >> Edit >> + Add profile.
  3. (Re)name the profile so that it's recognizable. We advise using a descriptive name, which could relate to a department, or group of people.
  4. Select Edit locations, a new window pops up as shown below.

  5. In this window a tree overview of all your building elements is shown (building, floor, area). Select the building(s), floor(s) and area(s) you want bookable within the profile.
  6. If you want a profile that includes all the buildings, simply select All buildings.
  7. Three checkbox visualizations are made to indicate the selections made. 
All is selected
A selection of floor(s)/area(s)
Nothing is selected

  All selected

When a checkbox indicates that All is selected, additional buildings, floors and areas are automatically included for that location profile. If A selection is made, it will not automatically be part of the profile, and it is necessary to add it manually.

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