Share your shifts with connections

An important reason to go to the office is to work together with colleagues. In Mapiq, you can connect with your colleagues to see who's planning to be in the office and when. Once you have made a connection, you can see the booked shifts of your connected colleagues, and they can see yours. In this article, we'll explain how this feature maintains your privacy while allowing you to be in total control when sharing your shifts.

Creating a connection

Mapiq is available on both web and mobile. The connections feature is also available on both, though is located in slightly different places. 

Mobile Web
  1. Open the app and click the Connections icon in the menu bar.
  2. Press the + button in the top right corner.
  3. Search for your colleague's name or e-mail address.
  4. Press the Connect button. 
Your invite is sent to your colleague. Your connection request will appear under the Connected colleagues header at the bottom. An envelope icon with the text Request sent is visible. Once your colleague accepts the request, your colleague will be sorted in the list, and their shifts become visible through both the home screen and the day overview. Colleagues will receive a notification in the notification center .
Your shifts are private by default, and will only be shared if you accept a connection.

Connection suggestions

Next to creating a connection, connections are also automatically suggested to you. Suggestions are given when the following three criteria are met:

  1. You have two accepted connection requests.
  2. You are an active user, so a booked shift in the past month.
  3. Your accepted connections need to be active, which means a booked shift in the past month.

Once these two criteria are met, an additional carousel is seen within Your connections . Simply press Connect under the People you may know section. The request is sent to your colleague and can be accepted or rejected as with any other connection request.

Receiving a connection request

Whenever a colleague wants to connect with you through Mapiq, you'll receive a connection request. New requests are displayed in the notification center with a red dot on the notification icon . To see the requests, go to the Your connections  page.

You can accept or ignore a connection request. When you ignore a request, the sender will not be informed of this. If you do nothing, the request will be deleted after 30 days.

Delete a connection

Did you switch teams and now no longer want to see connections of other colleagues? Feel free to delete connections. Your deleted connections will not be able to see your shifts anymore. They will not be notified of the change.

Web Mobile app
  1. Go to your Connections page by clicking the  icon in the top right corner. 
  2. Click on the cross next to your connected colleagues to delete the connection.
  3. Confirm the removal by pressing the Remove button.
The same actions can be done to remove pending requests.

Booking a shift with a connection

Connections are visualized in a total of three overviews:

  1. Shifts overview: a connection is visualized with the colleague's initials or profile picture, along with the day that your connection will be in the office.
  2. Day overview: when selecting a specific day, all your connections that have booked a shift on that specific day are shown. In case your organization has multiple buildings configured in Mapiq, connections are visualized in the office they booked their shift in for that day.   
  3. Connections overview: a list of all your active connections can be found in the Connections  menu.

Based on the first and second overview you can make a booking to ensure a spot close to your connection.

If you want to filter on a specific connection, be aware that this is only possible through the web version. To do so, on the main page, click on the Filter connections  button and select the users you want to view. Also note that you can only filter connections that have shifts booked.

The booking flow will then proceed as follows:

  1. On the shift overview page, determine which connections you want to work with and on which day.
  2. Select that day, and in the Day overview page, select the Colleagues tab.
  3. Find your colleague in the building they booked a shift at.
  4. You now have the option to book a shift at your colleagues' locations, if capacity allows. Your connections are divided within the configured areas.
  5. Check if the selected desk is to your liking, adjust if not, and press Book.

Shift overview
Connections overview per building
Choose your desk and book your shift
Confirm your shift

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