Office Shifts Admin is a powerful tool to coordinate office days, ensuring a safe capacity. It’s very likely that the work behind the scenes will not be performed by only one person. Office Shifts Admin offers a set of roles that can be assigned to give other colleagues sufficient administrator permissions to take care of certain parts of Office Shifts.
Permissions per role
|Subscription administrator||Building administrator||Shift|
|Shift host ||Analytics|
|Shift bookings||✔️||✔️||✔️||✔️||View only|
|Building configuration||✔️||✔️||View only|
|User management||✔️||✔️||✔️||View only|
|Access profiles||✔️||✔️||Assign only|
|General settings||✔️||✔️||View only||View only||View only|
|Administrator rights||✔️||✔️||View only||View only||View only|
The table below illustrates which admin roles can assign members to other roles. The Subscription administrator and the Building administrator are the only roles with role assignment permissions.
User can assign
Role description and use cases
As a Subscription administrator, you have control of every aspect of the configuration within the Mapiq subscription. On top of that, you can assign administrative roles to other users within their subscriptions.
A Subscription administrator is assigned when a new subscription is created. In larger organizations, the subscription manager would typically set up some additional lower-level administrators (like the Building administrator) to allow them to start configuring parts of the subscription.
As a Building administrator, you are the operational Office Shifts manager. You take care of the capacity of every building and structure this in the way the office is divided into areas. You can create and delete quota profiles, and assign Shift assistants, Shift hosts, and Analytics viewers.
A facility manager sets up the building structure and the capacity associated with each structure.
As a Shift administrator, you decide which employees need to be in the office to provide a certain amount of quota. All while taking locations and frequencies into account.
In case tasks will be more divided, the Shift administrator takes care of the access profiles. This reduces the work for the Building administrator to the building capacity.
As a Shift assistant, you assist in booking shifts for someone else and you can modify the shift schedule.
This role is meant to assist others in their shift planning, often used for PA’s or department secretaries. For one-off situations that require exceptions on the access profile, you can also book shifts exceeding the access profile’s restrictions.
As a Shift host, you take care of a safe office capacity during a day at the office. You check which shifts are booked by whom.
A security team member wants to see who has booked a shift for the day and export that information.
As an Analytics viewer, you can view the Analytics tab and see data about how Office Shifts is used.
A data science team needs to view the Office Shifts dashboard.