Using Mapiq

It’s time to go back to the office! Mapiq is going to be a part of your daily office experience and will be essential in creating a safe office environment. Mapiq gives you the freedom and flexibility to book shifts in the office that suit you and your team best.

  1. Plan your days at the office
  2. Book your spot in your favorite area
  3. Connect your work calendar and view your meetings
  4. Adjust and remove your shifts

How to use Mapiq

Mapiq is based on a Mapiq's Admin portal and a Mapiq application. In Mapiq's Admin portal, management/HR/crisis teams have configured safe capacities for your building(s). This allows you to book your favorite spot at the office and still make sure a safe number of people is ensured. 

The Mapiq App is a native mobile app and web based responsive application, which you can use on all of your devices with a modern browser (Chrome, Firefox, Edge, Safari).


Log in to Mapiq

You can log in to Mapiq by visiting our responsive web application via Enter your email address and use your office password to login. There are two ways you can log in, depending on your situation. Login with your company credentials or without company credentials. 

Login with your company credentials

In this case, you are able to log in with the credentials you normally used to access company systems. You can log in as follows:

Click on Sign in
Fill in your email address
Fill in company password

Login without company credentials

When logging in without company credentials, you will first need to create an account through Mapiq. Read how you can do that in the article Creating a new account.

Login for the first time

When logging in for the first time, you will see a welcome message configured by your employer. This welcome message is accompanied by your specific profile with your access rights. If two or more buildings are configured, you will also been given the opportunity to set your default office.

Information on shift booking
Information on desk booking
Information on connections
Welcome messageSelect a default office

Book a shift in Mapiq

Now that you’re logged into Mapiq you're ready to book your first shift. You can book a shift by selecting the day you would like to go to the office. 

Find the day you want to go to the office
Select where you want to work
Adjust your shift
Select your desk
You successfully booked a shift

The level of detail is determined by your employer. On the day itself, your shift and location are visible at the top of your screen. After you have booked a shift, Mapiq remembers your latest booking and automatically fills this in for your next booking, saving you time in the process.

Once you’ve reached your quota, the rest of the days are grayed out, and on your home screen you’ll see that your maximum is reached for that week

Connect to your work calendar

You can connect your work calendar to have a daily overview of all your meetings and attending colleagues. Mapiq included color coding to let you know the status of the meeting.

You're at the office during this meeting
You're remote during this meeting
Pending meetingCanceled meeting

Delete your shift

If you decide not to come to the office anymore on a specific day, you can delete your shift by selecting the day (green checkmark icon) and clicking delete booking.

Select the shift you like to deleteClick Delete shiftYour shift is deleted
Be aware that your employer administrates Mapiq and determines the booking policy. Depending on the applied booking policy, deleting shifts on the day itself is not allowed. If you need to swap shifts, get in touch with the administrators within your own organization.

Check your quota and change your default office

In the settings menu, you can easily change your default office, turn on your calendar synchronization and find a contact e-mail address for within your organization. Also, you can find the rules of your profiles here.

Settings page
If you have any question about the rules set under Your profile get in touch with the administrators within your organization. A contact address can be found at Questions? or reach out to your local service desk for more information. Note that Mapiq is unable to make any changes to your profile.

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